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Document Scanning & Archiving

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Document digitisation: scanning and archiving services

Hybrid workplaces are becoming more and more common with members of staff working from all over the world. So in order to make your documents accessible to everyone, it’s important that they’re digital. Digitising critical company documents can be both time-consuming and risky. Officeology can support you in creating a digital business environment without worrying about losing or damaging sensitive data with our document scanning and archiving service. Now is the time to digitise your documents, with the Information Commissioner’s Office issuing large fines of up to 4% of company annual turnover for data offences, it is essential to create procedures to handle sensitive information.

Benefits of electronic document scanning and archiving

Our happy customers

What is document scanning and archiving?

Document scanning and archiving is the process of taking company information from a physical document and adding it to a secure digital environment. After the documents have been scanned successfully, Officeology will archive these documents in a GDPR compliant way, so your data is protected.

How does digital archiving work:

  • First, determine your business requirements. We recommend working with your compliance department or our team of consultants.
  • Decide which documents you would like to digitise.
  • Remove staples, paper clips, tape or binding of documents. Ensure that the pages are smooth and flat to guarantee the best results.
  • Put the documents in boxes, ready to send out!

Still need peace of mind? Our partners have many accreditations so you know that your data is safe with us, including: 

Sets out the requirements for a quality management system, which helps businesses and organisations to be more efficient and improves customer satisfaction.

Shows that the supplier provides practical tools to manage environmental responsibilities

Shows that the supplier has a systematic approach to information security and managing risk.

A British standard that outlines best practice for the implementation and operation of electronic information management systems.

What our customers say about us

Google reviews

I have used officeology for many years now for the majority of my business needs. They provide our telephone system, printer and more recently a letter folding machine. They are... read more

Matt Martin Avatar Matt Martin
23rd January 2024

Thanks to Raman for her absolutely brilliant customer service and being the rescue angel and help last minute issues go away easily and effortlessly! Thank you Raman you a star... read more

Lidia Majchrzak Avatar Lidia Majchrzak
12th January 2024

Officology are SO lucky to have Raman. I’ve now been a client of Officeology about 2 years, and in reality, I shouldn’t have anything to do with Raman, but she has... read more

Megan O'Connell Avatar Megan O'Connell
20th December 2023

We’ve got a document scanning & archiving solution for you

Whether you need us for a big project, or the finishing touches, we’re here to help.

Pop your name and contact details in the form and we’ll get in touch to find out more about your business needs.

  • By submitting this form I consent that I am happy for Officeology to use my information to contact me regarding my enquiry.

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