Document Management Software

Put an end to stacks of paper and file chaos with DocuWare’s sophisticated document control. Whether your team is remote, in the office, or a hybrid of both, you need documents to move securely and automatically to the right employees at the right time. DocuWare takes the manual process of routing and managing documents (both paper and digital) and streamlines it into a centralised, searchable repository and workflow automation engine.

• Easy capture from all sources – DocuWare is the smartest home for contracts, invoices, letters, orders, proposals, meeting notes or any other business documents.
• Index and authorise – Quickly classify documents and index information in just a few clicks. Then share with controlled access rights and permissions.
• Secure, organised archive – Each document is safe and secure in the archive with controlled access rights until it reaches its retention date.
• Access and collaborate – Find information fast and simply; edit and comment on documents or process them in workflows.

Invoices take up huge amounts of time from your team. Use DocuWare to create digital invoices with intelligent indexing to securely store them for instant retrieval. Utilise preconfigured workflows for approval routing, or use straight-through processing to help expedite payments and keep your team on track. 

• Eliminate paper and manual data entry – The only thing worse than stacks of paper is manually inputting data to be printed on that paper. With DocuWare’s invoice processing software, you can save space, save time and save yourself the headache of the outdated way of doing things.
• Automate your workflow and exception handling – Establish automatic approvals based on amounts, vendor or other data, or set up digital workflows to route invoices to key decision makers. Elegantly handle exceptions to ensure no balls are dropped.
• Catch those early payment discounts – Process invoices before they’re due to take advantage of any early payment discounts, avoid late fees, and keep vendors happy.
• Dramatically cut audit prep time – Audits are inevitable but they don’t have to be a waste of time. Stop the stress of searching for documents and find digital invoices instantly. Deliver as a pre-organised, secure archive, accessible only to users you authorise.

Employees are at the heart of any business. Get ready to deliver a whole new level of expertise, transparency, and value to your colleagues. Use DocuWare to centralise, organise, and secure employee records and improve HR processes from recruitment to annual reviews and right through to talent management. 

• Go paperless – Digitise your paper records and eliminate all those disorganised shared drives. Make sure all records are organised in one secure place and get to critical information within seconds.
• Ensure privacy – Give your entire organisation peace of mind. When you use DocuWare, you protect sensitive employee information with secure access rights and data encryption.
• Support self-service – Empower individual employees, managers, and HR colleagues with self-service capabilities – from basic search to portal integration.
• Stop wasting time – Repetitive and manual data entry, endless searching for documents, emailing unresponsive managers, and other menial tasks can all be simplified and automated, saving precious time and money.